TERMS OF BUSINESS MOTOR SPORT INSURANCE SERVICES
43-45 Oxford Road, Guiseley, Leeds, LS20 8AB, Tel. 01943 884 555
The Financial Services Authority (FSA)
The FSA is the independent watchdog that regulates financial services. It requires us to give you this document. Please use this document to decide if our services are right for you.
Who regulates us?
Motor Sport Insurance Services is a division of Fitz Samuel Insurance Services Limited who are authorised and regulated by the Financial Services Authority. Our FSA Register number is 304935.
Our permitted business is:
Advising customers on non-investment contracts
This includes recommending a specific insurance policy.
Arranging (bringing about) deals in non-investment insurance contracts
This covers a range of activities including introducing a customer to an insurer, helping a customer to complete a proposal form and sending this to an insurer.
Making arrangements with a view to transactions in non-investment insurance contracts
This includes helping a potential policyholder to complete a proposal form or introducing a customer to another intermediary, either for advice or to help arrange an insurance policy.
Dealing as agent in non-investment insurance contracts
This includes entering into a contract of insurance with a customer on behalf of an insurer (for example, issuing a cover note).
Assisting in the administration and performance of a non-investment insurance contract
This includes notifying an insurance claim to the insurer and negotiating settlement on behalf of the customer.
You can check the above on FSA’s register by visiting their website www.fsa.gov.uk.register or by contacting them on 0845 606 1234.
Our Service
We act as an Independent Broker on your behalf and our service includes advising you on your insurance needs, arranging your insurance cover with insurers to meet your requirements and helping you with any ongoing changes you have to make.
Where we consider it appropriate, we may request another more specialist insurance broker or intermediary to assist us in placing of your insurance.
Products which we offer
Motor Sport Insurance arrange cover with a panel of insurers details of which will be provided on request.
Our Charges
We reserve the right to charge administration fees in addition to the premiums required by insurers. We also reserve the right to make a charge for handling claims. However, the specific amount and purposes of all charges will always be disclosed in advance and will be shown on all documentation sent to you.
For return premiums (usually if an insurance risk is reduced or the policy is cancelled), we repay commission on the refund to your insurer and this amount will be deducted from the final amount refunded to you. If you cancel your policy we will also deduct a £100 administration fee.
Disclosure
It is your responsibility to provide complete and accurate information to insurers when you take out your insurance policy, throughout the life of your policy, and when you renew your insurance. Failure to disclose information pertaining to your insurance, or any inaccuracies in information given, could result in your insurance being invalid or cover not operating fully.
It is important you ensure that all statements you make on proposal forms, claim forms and other documents are full and accurate. If a form is completed on your behalf, you should check that the answers shown to any questions are true and accurate before signing the document.
You are reminded that it is an offence under the Road Traffic Act to make any false statements or withhold any relevant information to obtain an Insurance Certificate.
You are advised to keep copies of any correspondence you send to us or direct to your insurer.
If you are in any doubt as to whether any information is material, you should disclose it.
Premiums and Financial Aspect
We normally accept payment by guaranteed cheque, cash or any of the major debit/credit cards.
You may be able to spread your payments through a credit scheme that we have arranged with a third party finance provider. We will give you full information about your payment options and details of the interest when we discuss your insurance in detail.
Under the terms of our client bank account (which has been set up in accordance with strict rules laid down by the Financial Service Authority), we are required to inform you that we may use your individual premium to settle premiums due under other policies (including those payable by other clients).
We are the Agent of Insurers for the purpose of collection of certain premiums.
If business is placed through another Broker or intermediary, premiums will be paid to them for onward transmission to insurers.
Please note we retain any interest earned on the client bank account.
Claims
It is essential that you notify us within 48 hours of all incidents, which may result in a claim under your insurance policy.
We will advise you promptly of insurers’ requirements concerning claims, including the provision, as soon as possible, of information required to establish the nature and extent of loss.
You should not admit liability or agree to any course of action, other than emergency measures to minimise your loss, until you have agreement from your insurer.
We will forward any payments received from insurers, in respect of any claim, to you without delay.
We will notify you of any request for information we receive from your insurers.
Complaints
It is our intention to provide you with a high level of customer service at all times. However, if, at any time you are dissatisfied with the service we provide, we have a formal complaints procedure. You should, therefore, take the following course of action:
In the first instance you should discuss your complaint with the member of staff with whom you have been dealing.
If you remain dissatisfied, please write to or telephone Mr A Lister at the address and telephone number shown above. We will acknowledge your complaint within 5 working days and advise you who is conducting the investigation into the matters, which you have raised. We will provide a formal response within 20 working days from initial receipt of the complaint. If the complaint cannot be resolved within this timescale we will explain why and specify the likely timescale for resolution.
If we cannot settle your complaint, you may be entitled to refer it to the Financial Ombudsman Service. We will advise you if you are able to refer any complaint to the Financial Ombudsman.
Financial Services Compensation Scheme (FSCS)
We are covered by the FSCS. You may be entitled to compensation from the scheme if we cannot meet our obligations. This depends on the type of business and the circumstances of the claim.
Insurance advising and arranging is covered for 100% of the first £2,000 and 90% of the remainder of the claim, without any upper limit. For compulsory classes of insurance, insurance advising and arranging is covered for 100% of the claim, without any upper limit.
Further information about compensation scheme arrangements is available from the FSCS.
Confidentiality
All personal information about our customers is treated as Private and Confidential.
We will only disclose the information we have about private individuals in the normal course of arranging and administering their insurance and will not disclose any information to any other parties without their written consent unless required by law or public interest.
We may use the information we hold about our customers to provide them with information about other products and services, which we feel may be appropriate to them.
Under the Data Protection Act 1988,private customers have a right to see the personal information about them that we hold in our records. If you wish to exercise this right, or have any other related queries, you should write to Mr A Lister at the above address.
Claims and Underwriting Exchange Register and Motor Insurance Anti-Fraud Register
Insurers pass information to the Claims and Underwriting Exchange Register operated by Database Services Limited and the Motor Insurance Anti-Fraud Register compiled by the Association of British insurers. The objective is to check information provided and to prevent fraudulent claims. Motor insurance details are also added to the motor insurance database operated by the Motor Insurers’ Information Centre (MIIC) which has been formed to help identify uninsured drivers and may be accessed by the Police to help confirm who is insured to drive. In the event of an accident, this database may be used by Insurers, MIIC and the Motor Insurance Bureau to identify relevant policy information. Other insurance related databases may also be added in the future.
Applicable Law
This Terms of Business document is subject to English Law.
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